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How to create effective Powerpoint Presentation



Microsoft powerpoint software is able to create effective slide show presentations . This software gives the huge collection of graphics and formatting capabilities . Powerpoint makes more easy to create a slideshow presentation using text , images , videos ,animations , charts ,tables and many more . We can say this software , a power tool to make dynamic presentations .

Start Powerpoint Presentation -

When you start powerpoint , it starts in the normal view where you can make slides . In starting powerpoint opens a blank presentation template even more many templates are available .



Here you can work directly on slides .
In slides dotted border shows placehoder where you can write text , add picture , charts or other objects .
You can add a new slide from the 'Home' tab >> 'New Slide'
Now this new slide is available in the left side outline and you can change the order of slides here by drag .
You can also add notes about this slide at the bottom .

File tab -



File tab is available at the left top corner of powerpoint software .here are the most beginner tasks are available in this tab . I present theese tasks in the table below -

Option
description
Save
To save the slides
Save As
To save the document with a different name or extension
Open
To open any previously saved presentation
Close
To come out or close the presently open presentation
Recent
To open the files again those are recently opened
New
To create a new presentation
Print
To print the presentation on the paper or saving in the pdf file

Create New Presentation -



·         Click on the File tab on the top left corner .
·         Here you can select any Theme otherwise select the' Blank theme' and click on Create button .
·         You can also select Recently opened templates .
·         You can choose a template from' My Template' in the left side or from the 'New from Existing' .
·         in the left side , you can also download and install a template online .

To Save the Presentation -

·         You can directly save the presentation by Ctrl+S keys .
·         You can also go to the top left corner File tab .

To close the Presentation -

·         You can directly close by Alt+F4 keys .
·         You can also close from the top left corner file tab .

Insert Menu - 

  • Table
  • ClipArt
  • various Shapes 
  • Smart Art 
  • Charts
  • Graphics
  • Hyperlink
  • Movie
  • Sound

Design Menu - 




  •  Page Setup
  • ThemesBackground 
  • StylesSet 
  • Colors style 
  •  Fonts 
  • Effects

Animations Menu - 


  •  Preview of slide
  • Custom or advanced animation
  • Many animation options are available .
  • These animations may be visible at the time of slide open or close or as speed basis . 
Start Slide Show -



This is the way to see all the slides together in a dynamic way . Slideshow gives a Automative look to the slides and makes your slides more effective before audience . 

This tab contains basically types for various slide shows -

  • From Beginning - It shows all the slides from beginning to end .
  •  From Current Slide - if you have total 10 slides and currently working on 5th slide then it   starts slideshow from 5th slide to 10th slide .
  • Custom Slide Show - It contains some advance slide show features  Setup Slde Show Hide a Slide in Slideshow , Rehearsing ,Record Slide Show , Monitors Group .


Finally Some tips for effective powerpoint presentaton -


  • Try to keep the minimum number of slides for a better presentation .
  • Selection of Font Size - generally font size must above 32 .
  • Try to keep text simple with bullets and small sentences .
  • Use Graphics ( Pictures , Smart Art , Charts , Shapes )to express yourself but keep it comprehensible .
  • Choose a Simple background for presentation theme .
  • Check Spelling and Grammar .

Comments

  1. i love the way you have described this

    ReplyDelete
  2. easy to understand . nice !!

    ReplyDelete
  3. Good described .
    Please write about other MSoffice softwares .

    ReplyDelete
    Replies
    1. Yes , i will post about other MS Office tools soon .

      Delete

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